2018 Texas Robot Invitational (June 29th-June 30th) WIP

Overview:

This years Pearce Robotics Travel Off Season event will be the Texas Robot Invitational . Attendance is optional and $100 Extra to reserve your spot. This year the Texas Robot Invitational will be held at the Strake Jesuit College Preparatory Gymnasiums: 8900 Bellaire Blvd, Houston, TX, 77036 in Houston Texas and the competition will be from Thursday- Saturday June 28th-30th 2018 . We will be leaving Thursday Afternoon and coming back Saturday Night. we will be staying in a hotel for 2 nights.

Event Competition Information:

Dates:

The 2018 Texas Robot Invitational (TRI) FIRST Off-Season will be on Thursday-Saturday June 28th-30th and we will be traveling Thursday-Saturday June 28th-30th

Important Dates:

Parent Meeting: ??

Interest Form Closes: ??

Paperwork Due: ??

Down Payment Due:??

Important Locations:

Trip Start and End Location:

Pearce Loading Dock

1600 N Coit Rd, Richardson, TX 75080

Event Venue:

Strake Jesuit College Preparatory Gymnasiums: 8900 Bellaire Blvd, Houston, TX, 77036

Hotel Location:

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Link to trip Map

Important Contacts:

Teacher Sponsor: ??

Lead Mentor: ??

Mentor: ??

Mentor: ??

Mentor: ??

Mentor: ??

Mentor: ??

Chaperone:

Chaperone:

Transportation:

List of Drivers

• ??
• ??
• ??

Car Assignments

• Truck
• Chaperone 1 Car
  • Chaperone 1
• Van
  • Car

Driver Event Packets (WIP)

Hotel Information:

The Pearce Robotics Team looks for hotels that meet the following criteria; Breakfast included, Interior Opening Doors, <15mi from the Event Location, non smoking rooms (non smoking hotel preferred), >=3 star rating on travel review sites. Student rooms are 2 Queen rooms and we at max will put 4 students in 1 room, and at minimum 2 students in 1 room. adults are 2 to a room.

for this event we will be staying at

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Room Assignments

• - Teacher/RISD
• - Chaperone
  • Chaperone
• - Mentor 1
  • Stuart Rampy
  • Steve/Ricky
• - Boys 1
  • - Girls 1
  • - Acostas 1

Eligibility Requirements:

Students wishing to go on the trip need to be active members of the Pearce Robotics Club in good standing.

Students must also be passing all classes in-accordance with the UIL Pass Play Rules.

Special Packing Instructions

This is a FIRST Robotics Overnight Trip. Please Remember to pack the following in addition to weather appropriate clothing for a 4 day trip ( The Hotel does have a pool)

• Pearce Robotics Work Shirts (#NoExcuses)
• Pearce Robotics FRC 2018 Season Shirt (Majesty)
• Pearce Robotics Team Polo (Jersey)
  • Close Toed Shoes
  • Jeans
• Safety Glasses

Food Information

Each Member going will be given a dinner stipend of $12( 1x $5, 1x$2 and 5x $1) before each dinner meal, they may spend as much or as little of it as they wish and carry over to the next meal.

Some meals will be provided by the event calendar.

Most lunches will be done as tailgates(sand witches) in the parking lot, independent lunches will be give $5.

Dinner Locations

• Thursday - On the Road
• Friday - Pizza at Hotel/Venue
  • Saturday - P-51 Team Dinner on the road

Study Hall

To ensure that students have a time and a place set aside to complete schoolwork, study for tests, or work on other class related items while on the trip the team has designated the first hour and a half after getting back to the hotel as a study hall time. at this time a designated area in the hotel ( most likely the lobby or breakfast area) will be made a quite area and proctored by a Teacher Sponsor/Chaperone/Mentor to facilitate as a Study Hall for those students that wish to use the study hall.

Travel days will not have a dedicated study hall.

Adult Chaperone Information:

To be a Chaperone you will need to fill out the RISD Volunteer Form (https://www.risd.org/group/community/Volunteer_Opportunities/volunteer-application-form.asp) this can take up to 2 weeks to be added to the list of approved RISD Volunteers so please do so as soon as you think you may want to chaperone.

As a Chaperone you will be responsible for working with the Teacher Sponsors to keep the Students safe, feed, and enjoying their time on the trip, you will also be responsible for keeping the students following the rules of the trip and following the conduct agreement. If you are a driver you will be assigned a list of students and adults that will be driving with you. you may also be asked by the event leaders to take on other responsibilities like lunch shopping, early morning robot team load in, assist with home depot runs, or other administrative items.

Chaperone Event Packet(WIP)

Chaperone List:

Schedule for The 2018 Lonestar South FRC Competition:

Day 0 Wednesday April 4rd 2018 Travel Day

4:30p Team meets at loading dock and starts to pack cars and truck

5:30p Team Leaves for Hotel in Pasadena

6:30p Team Dinner on the road

10:30p Team arrives at Hotel

11:30p Lights out

Day 1 Thursday April 5th 2018 Practice Day

Wear Work shirt

7:15a Breakfast starts at Hotel

7:30a Trailer & Truck leave for Team Load In.

8:15a Pearce Carpool Leaves for San Jacinto College Central

8:15p Designated Parent Leaves to Buy and Pack Lunches

8:30a Pits Open

9:00a Drivers Meeting

9:30a Practice Matches Start

9:30a Inspection Starts

12:00n Break for Lunch (Tailgate)

1:00p Practice Rounds continue

5:15p Money Chaperone hands out Dinner Money

5:30p Most of Team Leaves for Dinner

6:00p Dinner

7:30p Team back at Hotel

7:30p Study Hall

11:00p Lights out

Day 2 Friday April 6th 2018 Seeding Round Day

Wear FRC Season Shirt

6:30a Breakfast starts at Hotel

7:45a Carpool to San Jacinto College Central

8:00a Pits Open

8:30a Opening Ceremonies

9:00a Seeding Matches Start

12:00n Break for Lunch (Tailgate)

1:00p Seeding Rounds continue

5:45p Awards Ceremony

6:00p Team leaves for dinner Picnic @ Sylvan Beach Park

7:00p Pits close

7:45p Team back at Hotel

7:45p Study Hall

11:00p Lights out

Day 3 Saturday April 7th 2018 Finals/Travel Day

Wear Team Polo

6:30a Breakfast starts at Hotel

7:45a Carpool to San Jacinto College Central

8:00a Pits open

8:30a Opening ceremonies

9:00a Seeding matches start

12:15n Alliance Selection Starts

12:30p Break for Lunch (Tailgate)

1:30p Final Rounds Start

4:30p Team packs up Pit

5:45p Awards Ceremony

6:00p Team Pictures

6:30p Team Dinner

8:00p Team leaves for Pearce

12:00m Team arrives at Pearce

12:20a Team packs Robot and Pit Back into Shop

12:25a Event Done

Parking Information:

Parking Free in the P17 anf P18 lots