Kanban

Taking a task

Each time you think " What should I do".

• 1. Go to the Kanban Board

  2. Look at the top of the "To Do" column work your way down till you find a task that you are able to do

     1. What if you cant do anything there? Partner up with someone else

  3. click on the card to bring it up

  4. click "Join" to assign yourself put it in "In Progress".

  5. Have anyone you are working with also "Join" the card.

Writing a task

A task should be the following

• 1. Actionable - It needs to be a single items to be done, not a vague description of several items.

     1. Good - Assemble 1 Gear Box

     2. Bad - Design Chassis

     3. Good - Add chain design to chassis

     4. Bad - Write the notebook

     5. Good - Document simple arm design JVN table

  2. Completable - Able to be done by 1-2 students in 1 regular meeting (4 hours). The goal of the Kanban is that when someone takes a task they should be able to put it in review the same meeting they took it.

     1. We want to engage students, we want them to be able to point to something they have done quick

     2. It's OK to waste paper and break down a task in to several smaller tasks.

        1. Good - assemble 1 gear box

        2. Bad - assemble all the gearboxes

        3. Good - Cut 4x step 2x4s

        4. Bad - build the step

  3. Categorized - We use different color of sticky notes to denote the category of the task. this is so that students with different skills can quickly tell what tasks they may be able to select ( it also shows how much goes in to building a robot)

Prioritizing and re-prioritizing the tasks

At the start of the meeting and the end of the meeting the mentors and student leadership will go over the Kanban board and preform the following actions.

• 1. Read the Kanban Slack Channel to get the input from team leaders over the night.

  2. Go over the "In Progress" Tasks and verify they are still in progress and not in need of review

     1. If they are in need of review move them to review

     2. If they are still "In Progress" move them down to "To Do" for further re-prioritizing

  3. Go over the Tasks in "Review" and see if there is someone qualified to review that task.

     1. Move that task in to "Done" if possible

  4. Add any additional tasks you can think need to be done to the backlog.

  5. Go over the Tasks in "To Do" and "Backlog" based on the project schedule and how we are moving forward move items to where you think they should be

     1. Put items that NEED to be done in the next day in "To Do" and place those higher up on the board

     2. Put items that don't need to be done soon in "Backlog"